Industry Standard Employer of Record Services in Florida
Want to recruit top talent in Florida without navigating the challenges of payroll, legal compliance, or local employment regulations? HR Options has you covered! We have HR specialists who simplify your hiring process with professional employer of record services and dedicated solutions. Our experts can handle all aspects of employment, from onboarding and payroll to timesheet management and employee relations.
With our experience and expertise, you can now find a skilled workforce and expand your business into the state. We also provide a user-friendly online platform that gives real-time access to employment updates and reports that ensure transparency. Say goodbye to HR challenges and scale your business with confidence!
Whether you want to find a dynamic workforce or expand operations into the state, we make the process simple and valuable. You can say goodbye to managing timesheets or compliance because we offer all-in-solution. Our well-organized online platform gives you real-time access to employment updates. Leave your HR headaches to us and scale your business with freedom!
Backed by years of experience, we can handle every aspect of the employment process, from talent acquisition to seamless onboarding, so you can focus on growing your business. Our intuitive online platform offers real-time updates and transparent reporting to help you make informed decisions. Contact us today and build a winning team for your business’s success!
Streamline Hiring Process with Our Expert HR Solutions
At HR Options, we pride ourselves on becoming your strategic partner in workforce management. Our specialized EOR services in Florida make it easy to find the right talent, whether you need seasonal workers, project-based specialists, or long-term team members. We manage all complexities of employment with precision to let your business grow without limits. Here’s what our HR experts can manage:
- W-2s
- 1099s
- On-boarding
- Off-boarding
- Payroll processing
- Timesheet collection
- Employee relations management
- All other aspects of the employment cycle
Valuable Benefits for Employees in Florida
At HR Options, we create employee benefits packages that attract top talent and motivate your workforce. Our HR experts understand what employees in Florida want and expect, and we build plans that make them feel appreciated and supported. Depending on different organizations, our benefits packages typically include some or all of the following:
- Life Insurance
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Long-Term Disability Insurance (LTD)
- Health Savings Plan (HSA)
- Flexible Spending Accounts (FSA)
- Pension or 401(K) Retirement Plans
- 401(k) Plan
- Life Insurance
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Long-term Disability Insurance (LTD)
- Health Saving Plan (HSA)
- Flexible Spending Account (FSA)
Essential Employment Information for Florida
Looking for Reliable Employer of Record Services in Florida? Here’s some essential employment information we think you should know:
What is the Minimum Wage in Florida?
Florida has a state-specific minimum wage that is higher than the federal rate. The minimum wage in Florida is $13.00 per hour, which will increase to $14.00 per hour on September 30, 2025. This gradual increase is part of Florida’s plan to reach a $15.00 per hour minimum wage by 2026.
What is Considered Full-Time Employment in Florida?
In Florida, full-time employees typically work 35 to 40 hours per week. However, the definition of full-time employment can vary based on the employer and local regulations. Employees must confirm their employer’s specific policy regarding full-time status, as it directly affects eligibility for benefits, overtime pay, and other workplace perks.
What is Considered Part-Time Employment in Florida?
Part-time employment in Florida refers to positions where employees work less than 35 hours per week or less than 130 hours per month. However, there is no strict legal definition, and employers may set criteria based on their company policies and industry standards. Employees should review their employer’s policies to understand benefit eligibility and workplace expectations.
How Do Employees Get Paid Overtime in Florida?
In Florida, overtime pay applies when employees work more than 40 hours a week. The overtime rate is usually 1.5 times the employee’s regular hourly rate. While this remains the same for most workers, there are exceptions depending on the nature of the job or industry. Employees should check with employers to confirm their responsibilities and ensure they get proper compensation.
How Long Does Onboarding Take in Florida?
With our EOR services in Florida, we complete the onboarding process within 2 business days after receiving all necessary information. For non-U.S. citizens, work eligibility checks may extend the timeline by 3 days. We ensure minimum onboarding time (MOT) to make the process quick and get your new hires up and running as soon as possible.
What is the Payroll Cycle in Florida?
In Florida, no state law defines the frequency of employee pay. However, companies typically pay twice per month. Employees receive the first payment on the 15th and the second on the last day of the month. Employers generally include bonus payments, commissions, and expense reimbursements (if there are any) in the second payment.
Are Employers Required to Offer 401k in Florida?
In Florida, employers are not legally required to provide a 401k retirement plan or any other savings plan. However, many organizations offer these benefits as part of their compensation package to attract and retain talent and help employees plan for their future.
Are Employers Required to Provide Health Insurance in Florida?
Under the Affordable Care Act (ACA), employers in Florida with 50 or more full-time employees must offer health insurance to their staff. Many businesses go beyond the ACA requirements by offering supplemental health insurance to provide more comprehensive care, including routine and emergency coverage.
As a trusted Employer of Record service provider, we ensure that all employees get similar benefits to maintain fair hiring practices and comply with state and federal regulations.
Details of New Hire Paperwork Requirements in Florida
When hiring in Florida, employers must complete the essential paperwork to comply with state regulations. Here’s an overview of the required documents for new hires:
Employment Eligibility Verification (Form I-9)
The U.S. Citizenship and Immigration Services (USCIS) requires this form to verify new hires' identity and employment eligibility.
Withholding Tax Form (W-4 and MI-W4)
Employees must complete the W-4 form to determine the amount of federal income tax withholding from their paychecks.
Notice of Wage Payments
Upon hiring, employers must inform employees in writing about the details of their wage payments, such as the pay rate, pay frequency, and payment method.
Workers’ Compensation Form (DCW1)
Employers must provide new hires with a blank DCW1 form for workers' compensation purposes.
Disability Self-Identification Form:
If your business works with government entities, you must provide the disability self-identification form for compliance.
Local Requirements
Follow additional paperwork requirements for new hires in Flagstaff.
Employment Taxes in Florida
Statutory fees and employment taxes impact Florida employees’ overall payroll and paychecks. Here’s a quick breakdown of known taxes in this state:
Employer Taxes
| Employment Tax | Tax Percentage |
|---|---|
| FICA (Medicare) | 1.45% |
| FICA (Social Security | 6.2% |
| State unemployment insurance tax (SUTA) | 0.1% to 5.4% |
| Federal unemployment insurance tax (FUTA) (charged on the first $7,000 earnings per year of an employee) | 6% |
Employee Taxes
| Tax Type | Tax Percentage |
|---|---|
| FICA (Medicare) | 1.45% |
| FICA (Social Security | 6.2% |
| Federal income tax | 10% to 37% |
Important Leave Laws in Florida
| Leaves Title | Law |
|---|---|
| Bereavement Leave | Florida does not have a state law mandating bereavement leave. However, employers can offer this benefit as part of their company policies, which may be paid or unpaid. |
| Sick Leave | Florida has no state law about paid sick leave for private employers. However, employers may provide sick leave as per their specific regulations. |
| Blood/Organ/Bone Marrow Donation Leave | No specific law mandates leave for blood, bone marrow, or organ donation. Depending on company policy, employers can allow employees to use paid time off (if available) for donation activities. |
| Court Attendance/Witness Leave | All employers must allow employees to take unpaid leave to attend legal proceedings related to the crime without fear of retaliation. |
| Crime Victims' Leave | There is no law about crime victim’s leave. However, employees who are victims can take up to three days of unpaid leave for medical assistance, legal attention, or counseling. |
| Domestic/Sexual Violence Victims' Leave | In Florida, employees who are victims of domestic violence or sexual assault may take up to 3 days of unpaid leave according to the Domestic Violence Leave Act. |
| Election Officials' Leave | Florida has no specific law for employees to serve as election officials. However, employers may offer time off for employees to vote in elections. |
| Family and Medical Leave | There is state-specific law, but under the federal Family and Medical Leave Act (FMLA), eligible employees can take up to 12 weeks of unpaid, job-protected leave annually. To qualify, employees must have worked at least 1,250 hours in the past year. |
| Jury Duty Leave | Under Florida law, employers must allow employees to serve on jury duty. Employees cannot be penalized or terminated for fulfilling their civic duty. |
| Legislative/Political Leave | No state law in Florida requires employers to grant leave for legislative or political activities. Employers can provide leave for such activities based on company policies. |
| Military Service/Veterans' Leave | Florida law requires all employers to grant leave to employees who are members of the military or veterans and ensure their reemployment after service. Meanwhile, employers with 15 or more employees can offer leave for Civil Air Patrol service. |
| School Activities/Visitation Leave | No law mandates leave for school activities or visitation. Employers may offer this benefit according to their policies. |
| Volunteer Emergency Responder Leave | Florida has no law that mandates leave for volunteer emergency responders. |
| Voting Leave | There is no voting leave law, but employers may offer time off for employees to vote in elections. |
Comprehensive Employment Termination Details
Probation Period
While Florida law does not mandate an employee probation period, many companies implement one to assess their performance and suitability for the role. A normal probation period usually lasts 3 to 6 months.
Termination Process
Florida has an "at-will" employment law, which means employees and employers can terminate their employment at any time for any legal reason. Our EOR service experts at HR Options can guide employers through the termination process to minimize risks and potential disputes.
Notice Period
There is no legal obligation for either party to provide notice of termination unless mentioned in the employment contract. However, as a common practice, employees give two weeks' notice when resigning from an organization.
Severance and Final Pay
In New York, severance pay is not a law unless mentioned in an employment contract or company policy. However, employers must pay any unused vacation or paid time off (PTO) as outlined in the employee’s contract or company policy.
New Hire Reporting
Employers must report all new hires and rehires to the New York Department of Taxation & Finance within 20 days of the employee's start date. This report should include the employee’s full legal name, date of birth, address, start date, and social security number.
Local Requirements
Follow additional paperwork requirements for new hires in Flagstaff.
Which Laws Apply to Your Organization?
In Florida, businesses must comply with state and federal employment laws to ensure legal adherence and avoid penalties. Below is a summary of key regulations that may apply to your organization:
| Law | Applies To | Description |
|---|---|---|
| Florida Civil Rights Act | Employers with 15+ employees | The act prohibits employment discrimination based on race, color, sex, national origin, disability, and religion. |
| Equal Pay Law | All employers | This law ensures equal pay for equal work, regardless of gender or other categories. However, employers can set wages based on merit or seniority systems. |
| Florida Minimum Wage Law | All employers | It sets the minimum wage in Florida at $13.00 per hour (as of 2025), above the federal minimum wage. |
| Florida Workers' Compensation Law | All employers | Covers work-related injuries and illnesses to ensure compensation for employees for medical expenses. |
| Child Labor Law | Employers hiring minors | This law restricts the hours and types of work for minors under 16 to ensure their safety in the workplace. |
| Crime Victim Leave Law | All employers | Provides unpaid leave for employees who are victims of crimes to attend court hearings. |
| Drug-Free Workplace Act | All employers | This act encourages employers to create drug-free policies and allows for drug testing of employees. |
| Domestic Violence Leave Act | Employers with 50+ employees | Provides employees up to 3 days of unpaid leave to deal with domestic violence situations, including legal and medical needs. |
| FMLA (Family and Medical Leave Act) | Employers with 50+ employees | It allows eligible employees to take up to 12 weeks of unpaid leave for certain medical and family reasons, such as childbirth or serious health conditions. |
| Jury Duty Leave Law | All employers | Requires employers to provide unpaid leave for jury duty without retaliation. |
| Fair Labor Standards Act (FLSA) | All employers | This act mandates minimum wage, overtime pay, and record-keeping regulations for workers in Florida to meet federal standards. |
| Health Care Continuation Law (Mini-COBRA) | All Employers with 2–19 employees | Helps employees to continue health care coverage for up to 18 months after employment ends. |
| Florida Voting Leave Law | All employers | ImpUnder this law, employers must give employees time off to vote in public elections without penalties or retaliation.oses restrictions on employee driving behavior, such as prohibiting texting or calling while driving. |
| Paid Family Leave Law | Employers with 50+ employees | This law prohibits smoking in enclosed public places and workplaces. |
| E-Verify Requirement | Employers with 25+ employees | Requires private employers to verify the employment eligibility of new hires through the E-Verify system. |
| Safe Driving Practices | All employers | Prohibits texting while driving in a work-related context and encourages safe driving practices among employees. |
| Florida Clean Indoor Air Act | All employers | This act prohibits smoking in enclosed public spaces and workplaces, except in designated smoking areas. |
Ready to Make Your Hiring Process Easy and Quick?
Let our HR specialists handle your Employer of Record services and ensure compliance to grow your business with freedom.